Documentation

YourEasyPM Project Management Software

Thank you so much for considering our project management tool.

Version: 1.0
Author: Jacob Wilson

Created: 20 June, 2021
Update: 20 June, 2023

If you have any questions that are beyond the scope of this help file, Please feel free to email jwilson@rexialo.com

Installation

No Installation Needed! Simply Visit YourEasyPM to subscribe to YourEasyPM. We are also offering A FREE 14 DAY TRIAL! (limited time offer) where you can cancel anytime! After the trial ends you will begin a monthly subscription of $5 USD.

How do I sign up?
When you arrive at YourEasyPM, click any one of the "sign up" buttons on the page. After you will be directed to complete a captcha and then you will be shown a form to complete, please do so and click then create my team.
After you complete the form, you will be directed to the Paypal payment portal to finish creating your team's new account. Please select one of the three options to create your monthly or yearly subscription. We will offer a variety of new payment and sign-in methods in the future.
- NOTE: Your username will be the EMAIL provided on the previous form with the password also being what was entered on the previous form..
Once you complete the Paypal payment process, you will be forwaded to create your first project, create your first meeting board, and register your employees to your new YourEasyPM Team.
FOR A LIMITED TIME: Team owners can invite UNLIMITED employees to your project team.

Key Features

YourEasyPM is designed to be easily utilized to greatly improve your performance as a project manager quickly and efficently for small teams or large teams and also for making the orginazation your complex projects simple by providing solutions to key areas of project management.
With YourEasyPM at your side, your team will see


                1. Increased efficiency: Youreasypm can help you manage your projects more efficiently by providing
                 a centralized platform to manage all aspects of your project.
                


                2. Improved collaboration: Youreasypm makes it easy for team members and clients to collaborate on 
                projects, improving communication and productivity.
                


                3. Better resource management: Youreasypm can help you manage your resources, including time, people,
                 and budget, making it easier to stay on track and within budget.
                 


                4. Real-time tracking: Youreasypm provides real-time tracking of tasks and progress, making it easier to 
                identify issues and address them quickly.
                


                5. Video conferencing: With YourEasyPM My Office You can hold virtual meetings with your team members or clients from anywhere in the world. The platform 
                offers high-quality video and audio, making it feel like you're in the same room.

If you need more information, please contact us: Get in touch!

What Is YourEasyPM My Office?

See the following video demo from our developer

What Is YourEasyPM Task Manager?

Tasks Can be assigned to employees or other project managers in a variety of ways. Once Tasks are assigned to users, User Calenders, To-Do Lists, And Email Notifications Are All Automatically Updated.

1) Quick Task:

2) Meeting Board Task Note:

3) Voice To Text Commands During YourEasyPM My Office Meetings

Simply assign a task in any of the above ways and YourEasyPM will take care of the rest.

Your EasyPM Meeting Boards

Every Time You Create A Meeting For A Project It Creates A Meeting Board For That Project For Users To Take Notes And Communicate With One Another With It Being Designed To Be Similar To Common Online Message Boards. The Board Has Two Views A Tile View And Grid View.

What Is YourEasyPM Voice To Text?

Using the SpeechRecognition apis in edge & chrome, YourEasyPM My Office Meetings are automatically transcribed and tasks can be assigned by saying assign a task.

Creating Projects And Meetings

Detailed Instructions For Creating Projects Or Creating A Meeting For A Project

Create A Project

Creating a project is very simple, navigate to Create A Project by clicking on the side menu option "Create Project"

Simply fill out the form, YourEasyPM will record it for you. You will not see the project on the home page until it has been assigned it's first meeting.

Create A Meeting

Creating a meeting is also very simple, navigate to Create A Meeting by clicking on the side menu option "Create Meeting"

YourEasyPM Will Display this meeting under the project it's associated with on the home page and you can access the message board for that meeting by clicking the tile with the meeting's name.

How Are Invites Populated

Once A User Has Been Registered(SEE BELOW OR CLICK TAB) User Data Will Be Populated Inside Invite Dropdowns In ONLY Create Project OR Quick Tasks. Invites Inside meeting boards Are PRIVATE To Only Those On The Project The Meeting Is In and are auto populated everytime a new meeting for a specified project is created.

Create Meeting Email Details

Whenever you create a meeting, an email will be sent to all the invites for that meeting.

User Registration

Adding an employee is very simple, navigate to Add Team Members by clicking on the side menu option "Add Team Members"

Onboard Process

Simply fill out the form and your employee will be automatically registered for your team. They will get an email for instructions on how to sign in.

Assigning Tasks And Meeting Boards

One of the standout features of Youreasypm is its task management system. You can create tasks, assign them to team members, and track their progress all in one place. You can also set deadlines, add comments, and attach files to each task, making it easy to stay organized and on top of your work.

Task Assignment

There are three ways to assign a task From above
1)It is up to users to assign tasks to populate system data to allow YourEasyPM Task Manager to begin it's automated processes.

2)Once a task is entered into the system,the user(s) the task is assigned to recieve an email with the task details, the user(s) the task is assigned to have task event calendars updated, and the user(s) the task is assigned to get added to the weekly running reminder for all late tasks and tasks due that week.

3)All of the posts are editable for comments from any user by clicking the edit buton or pen icon.. To assign a task on the default view click 'New Record' in the bottom lefthand corner of the page. To Assign a task on the grid view click "Add New Task" and in both cases fill out the form / new row generated.

Project Management Dashboard

This page is only accessable to project managers (the youreasypm team creator). This page has a variety of features including viewing recent task assignments to the user secified, viewing reports on task performance on the specified user, and knocking on the virtual office of the speficied user.

How Do I See Recent User Posts And User Task Performance?

Once on the Project Management page, click the see posts button. It will load all the recent posts as well as the reports on task performance

What Does Knocking On A Users Virtual Office Entail?

Once on the Project Management page, click the knock button. It will initiate a video confrence with the specified user who will be notified to join the call from their my office page.

Employee Task Dashboard & Employee My Office

My Office:

Upon signin, the employee will be directed to enter their office. Once in this page, the user will have real time notifications for face time office calls available where answering is much like a tradational phone call. Menu options on this page open the corresponding options from the sidebar in the homepage in a new tab to ensure employee users do not close their office.

Employee Task Dashboard

This page is similar to the project management dashboard with reguard to the Visualizations that are displayed. This page provides individual users an overview of how their progress and performance stands related to assigned tasks.This page can be accessed by clicking on the "My Profile" icon on the sidemenu.

Video Conferencing & Voice To Text Transcription / Task Automation

Video conferencing is available for all users simply visit This Page and fill out the meeting name and click Join.

Once created simply let another user know the meeting name and have them fill out the input with the same name and click Join

We are located in GMT +5:30 time zone and we answer all questions within 12-24 hours in weekdays. In some rare cases the waiting time can be to 48 hours. (except holiday seasons which might take longer).

Note: Kocking features are not available or allowed for employee user types.

During Meetings, A Transcription API in Chrome & Edge will provide transcribed meeting files and allow tasks to be assigned via voice during meetings.

My Calendar & Viewing Existing Tasks

Users can view existing tasks by visiting the "My Tasks" page viewable from the side menu. On this page the users can simply click on the pen icon and it will allow the row to be edited and to complete a task the user simply needs to change status to completed. The easiest way to find them is to search with the search box. It by default matches all rows that contain any instance of what is typed in the box. Clicking the headers also sorts each row.

Calendars in both week and month view are also reachable from the side menu. Tasks can be closed by clicking an icon that shows a task, it will auto search for it in the user's 'My Task' page.